Our client, a well-established heavy machinery manufacturer, is seeking an Office Manager who will serve as the operational backbone of the office. This role is essential to keeping the business organized, responsive, and running smoothly day to day, supporting everything from customer communication and vendor coordination to purchasing and financial administration. As a trusted support partner to leadership and internal teams, the Office Manager helps create consistency, structure, and a professional experience for employees, customers, and visitors alike.
In this role, you will balance front-office responsibilities with behind-the-scenes administrative and financial support. Your ability to stay organized, manage details, and shift seamlessly between tasks will help maintain efficiency across office operations, purchasing, and basic financial processes.
Your Mission
- Serve as the first point of contact for visitors, phone calls, and general inquiries
- Manage incoming and outgoing mail, deliveries, and office correspondence
- Provide administrative support for basic accounting processes, including handling receipts, invoices, and documentation for accounts payable and accounts receivable
- Support bookkeeping functions by organizing financial records and coordinating with accounting partners
- Assist with purchasing activities, including office supplies, services, and routine operational needs
- Coordinate with vendors and service providers such as groundskeeping, maintenance, and office services
- Maintain organized office systems, records, and files to support compliance and internal workflows
- Support internal teams with scheduling, documentation, and day-to-day administrative needs
- Assist with customer communications as needed, ensuring a professional and responsive experience
- Help keep the office environment organized, functional, and running efficiently
A Few Qualifications
- Experience in an office management, administrative, or support role in a manufacturing or industrial setting
- Comfort supporting financial processes such as invoices, receipts, and basic accounts payable and accounts receivable functions
- Strong organizational skills and attention to detail
- Professional, customer-friendly communication skills
- Ability to manage multiple priorities and shift between front-office and back-office responsibilities
- Familiarity with standard office software and basic accounting systems
- A reliable, service-oriented mindset with a willingness to support where needed
Apply using the link below or feel free to reach out directly to Sydney Russell.
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